Desk Sign
Desk Sign brings your booking platform to the desk.
RFID BadgeHID MobileApple WalletGoogle Wallet
Find a free desk.
The status light shows whether each desk is available, reserved or in use, so you can spot an open one from across the room.
Find your desk.
Put a name to theirs.
The touch screen confirms your reservation when you arrive. Where names are enabled, it shows who booked each desk, so you can find a teammate without asking around.
Tap in and get to work.
Book or check in with the RFID badge you already carry, or with HID Mobile, Apple Wallet or Google Wallet on your phone. QR code and touch cover everyone else.
Plan with better desk data.
A booking isn’t an arrival. Desk check-ins show which reservations led to confirmed arrivals, helping you understand desk demand and make better decisions about your space.
ECC Workplace Insights
Desk booking integrations
Keep the booking platform you already use. Desk Sign connects with major workplace and desk booking platforms, including Microsoft Places, and shows each reservation at the desk it belongs to.
See all integrations
How Desk Sign works
Employees find a desk, tap to book or check in, and see their reservation on the display.
Find a desk
Check the status light to see whether a desk is available, reserved, or in use.
Book or check in
Tap a compatible badge or phone to identify yourself and reserve a desk or check into your booking.
Confirm your booking
See your reservation details on the touch screen before you settle in.
Check out
Release the desk when you finish so the next person can use it, with status shared with your booking platform.
Reservation, check-in, release and on-screen details depend on your booking platform, configuration and workplace policies.
Why choose Desk Sign?
Built for the people at the desk, the team that plans the space, and IT.
Evaluating desk booking hardware? Compare Desk Sign, Crestron Desk Touch and Logi Dock Flex.
15,000+
customers supported by Embrava across 32 countries and over one million workspaces.
Company-wide figure across all Embrava products.
For employees
Find a free desk, check in with the badge you already carry, and find colleagues by the desks they have booked.
For workplace and facilities teams
See which reservations turn into arrivals, and give people visiting from other offices an easier day on the floor.
For IT
Check badge and booking platform compatibility up front, and choose Wi-Fi or Ethernet and USB-C or PoE.
One device, every surface.
Five mounts cover walls, glass, metal, desks and partitions. Mounts are sold separately.
Plan your installationOn a vertical surface
Adhesive strip mount
Walls, glass and metal
On a desk
Freestanding mount
Rests on the desktop
Steel base plate
Front or back desk edge
On a partition
Partition mount
Panels 0.50 in or 0.75 in
L‑shaped mount
Panels over 0.75 in
Desk Sign technical specifications
Desk Sign runs on Wi-Fi or Ethernet, draws power from USB-C or PoE, and reads 13.56 MHz and 125 kHz RFID cards.
2.8″
Touch screen
256
LED colors
Wi-Fi or Ethernet
PoE or USB-C
RFID badges
NFC phones
QR code check-in
12
Alert tones
Network
- Wireless
- Wi-Fi 802.11 b/g/n
- Wired
- Ethernet (IEEE 802.3)
Check-in / check-out
- RFID
- 13.56 MHz and 125 kHz RFID cards
- NFC
- Authentication via iOS and Android smartphones
- QR code
- QR code check-in from the user's device
- Touch screen
- Anonymous reservations with a single screen touch
Display
- LCD
- 2.8" 320 × 240 (QVGA) touch screen
Alerts
- LED bar
- Fully customizable 256-color display for visual alerts
- Speaker
- Twelve tones with adjustable volume for audio alerts
Power
- USB
- 5V USB power via USB-C (cable included)
- Ethernet
- Power over Ethernet (PoE) IEEE 802.3af
Mounting
- Permanent
- Secured to surface with screws
- Adjustable
- Non-damaging, adjustable mount for partitions and desks
- Glass
- Designed for glass surfaces
Compliance
- Certifications
- FCC · CE · RoHS
Desk Sign FAQ
A desk booking display is a small networked screen installed at a desk that shows whether the desk is available, reserved, or in use. Employees reserve or check in by tapping a badge, a phone, or the screen. Desk Sign by Embrava is a desk booking display that connects to your desk booking platform to show reservation status.
A booking app manages reservations; desk booking hardware makes them visible at the desk. Desk Sign adds a status light, reservation details and at-desk check-in to your supported booking platform, so employees can see whether a desk is free and confirm their arrival where they work.
Desk Sign integrates with workplace and desk booking platforms including Microsoft Places, OfficeSpace, ServiceNow, Eptura, Zoom, Robin, Envoy, Appspace, Skedda, IBM TRIRIGA, Korbyt, Johnson Controls, 22Miles, Maptician, Accruent EMS, and Calven. Our team can confirm the right setup for your environment.
Yes. Desk Sign supports Microsoft Places desk booking, so desks booked in Places appear on the display and check-ins at the desk feed back to Places.
Yes. Desk Sign reads 13.56 MHz and 125 kHz RFID cards, so employees tap the badge they already carry. It also accepts HID mobile credentials and Apple Wallet or Google Wallet passes on a phone. Our team can check your badge and mobile credential types before rollout.
Yes. Office hoteling means reserving a desk for the day or hours you need instead of keeping an assigned seat. Desk Sign shows who has booked each hoteling desk, where names are enabled, and lets employees reserve ahead in the booking platform or claim a desk on arrival. The same device supports hot-desking, hoteling, and neighborhood seating.
It helps. At-desk check-in separates reservations from confirmed arrivals, and where your booking platform supports automatic release, desks nobody checks in to go back into the pool for others to book. Desk Sign records check-ins; it is not an occupancy sensor.
Yes. The touch screen supports anonymous reservations with a single tap, and people can also check in with a QR code on their own device. That makes Desk Sign work for walk-up hot-desking, visitors, and contractors, with every booking captured in your desk booking platform.
Try it yourself.
See Desk Sign in person at our
Experience Centers in New York and London.