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Overview

The purpose of this section is to illustrate how the Embrava Device Management Systems (DMS) synchronizes workspace bookings with NFS and the Embrava Desk Sign.

The main features of the solution include:

Desk Sign

The Desk Sign captures booking events at the workspace and sends these events to the Embrava Device Management System (DMS). The Embrava DMS then relays these events to the NFS using the NFS API.

Embrava DMS

The Embrava DMS receives bookings events from NFS and updates the associated Desk Sign accordingly.

Stored in NFS

All user and seat information is stored in NFS. No sensitive information is stored in the Embrava DMS. The Embrava DMS simply uses NFS to gather booking information which is then removed once the booking has ended.

The following document describes the 4 steps required to connect the Embrava DMS to your instance of NFS

Connect Embrava DMS to NFS

The purpose of this section is to describe how to connect the Embrava DMS to your NFS instance.

Use the following steps to connect the Embrava DMS to your NFS instance using the Signup wizard:

1.

Get started with Embrava:

‍Login to the Embrava Device Management Portal at https://portal.embrava.com

2.

Connect your Platform:

‍Follow the Wizard until you get to Step 2 – Connect your Platform. Select Rendezvous as your Platform and click Next as shown below:

3.

NFS Account Authentication:

Enter the Username, Password & Platform Service URL provided by NFS. ‘Allow EmbravaDMS to sync Rendezvous users every 24 hours’, select this checkbox to sync with the users from NFS.

4.

Test Connection

‍Once you have entered the details, click on ‘Test Connection’ to confirm that the Embrava DMS can now communicate with your NFS instance.

5.

Connection Successful

‍Once the connection is tested successfully, click Complete Step 2 to finalize the Embrava DMS connection with your NFS instance.

You are now ready to create a default Desk Sign configuration.

6.

Desk Sign Configuration

Once you have successfully connected your Embrava DMS to your NFS instance, you must create a default Desk Sign configuration so that when your Desk Signs are first powered and connected to a network they will pull down and use this configuration from the Embrava DMS.

Create a default Desk Sign configuration by Completing Step 3 of the setup wizard as shown below:‍

  • Enabled Components – Enable network and card reader components.

  • Network: Choose the network type the Desk Sign should use to connect to the Embrava DMS.

  • Card Reader: Enable the 125KHz or 13.56MHz card reader based on the security badge you will use.
  • Wi-Fi Details – Specify credentials if connecting the Desk Sign to a Wi-Fi network.
  • Alert Settings – Different settings that control the state of the Desk Sign.

  • Alert mode: Specifying if the device will display workspace or user availability

  • Booking Duration: The default booking duration that is used when a user taps their security badge to create a booking on the Desk Sign. A value of ‘0’ creates a reservation for the full day. 

  • Ending Alert Time: The amount of time remaining in a reservation where the Desk Sign will change to the Ending state to alert the user that their reservation is about to end.  

  • Enable Clean state: Display the Requires Cleaning state when a checked-in reservation has ended.
  • Display Settings – Used to control what is displayed on the Desk Sign screen.

  • Name Display: Toggle between displaying the name of the event/reservation and the owner of the reservation.

  • Anonymize Name: Prevent the name of the reservation from being displayed on screen to keep the reservation private.
  • Time Settings – Specify the time format and time servers the Desk Sign should use to synchronize and display time.
  • Workspace Status Settings – Define which colors the Desk Sign should use to depict the workspace status: Available, Reserved, Checked-In or Ending.

Once you have created your default Desk Sign configuration you are ready to map the Desk Signs to a Seat in NFS.

7.

Add/Import Devices    

Multiple devices can be added at once using the Bulk import option or individual desk signs can be added by entering Embrava ID and Resource. Devices can also be added from the dashboard as well.    

The CSV template is available on the page, and the same can be uploaded after adding the Embrava IDs and Resources. Once the devices are uploaded click on Complete Step 4.

8.

Network Configuration: 

Under the Prepare Network and Configure Desk Signs tab, you can read about generic information about the network details required for Embrava desk sign and boot up process. Now you can click on Complete Step 5.

9.

Step 6 will take you through the Installation guide and with that you are all set. Click on the Complete Step-6 button and you will be taken to the dashboard.

User-Badge Mapping

1.

Add a new user



To add a new user with the badge, go to Users tab in the DMS portal and click on Add User button, enter the details and click on Add User button.

2.

Update an existing user


‍
The Users tab will list all added users. If the checkbox mentioned on the NFS Account Authentication section was selected, the users from NFS webapp will be automatically imported to the same list by around 12 AM everyday. Employee ID and Badge number can be updated for these users from the listing page, by opting Edit button against each user as shown below.

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