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Integrations · Embrava + Envoy

Embrava + Envoy

Envoy runs the workplace and the front desk. Embrava extends that same booked-space experience onto physical desk and room signs employees tap to claim, without changing the platform your team already books in.

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Two layers, one floor

Who does what.

Envoy and Embrava solve different halves of the same problem. Envoy is the software that manages the workplace, the visitors, and who books which space. Embrava is the hardware that makes those bookings visible and actionable at the desk and the door.

Envoy

The workplace platform

  • Visitor management and front-of-house sign-in
  • Desk booking and room booking
  • Workplace analytics and reporting
  • The system of record for who reserved what
Embrava

The hardware on the floor

  • Desk Sign and Room Sign at the point of use
  • Color status light readable from across the floor
  • Badge, NFC, Wallet, QR, and touch check-in
  • Ground-truth check-in data fed back to Envoy
How it fits together

One schedule, two surfaces.

The integration is bi-directional. A desk or room booked in Envoy shows up on the Embrava sign in real time, with the booking details, the time remaining, and a color state anyone can read at a glance. When an employee checks in at the device, by tapping a badge, an NFC phone, a Wallet credential, a QR code, or the screen, that check-in flows straight back to Envoy. The workplace map, the physical device, and the schedule never drift apart.

Nothing about your Envoy setup has to change. There is no middleware to run, no parallel calendar to keep clean, and no new login for employees. Envoy stays the system of record and keeps owning visitors and the front desk. Embrava is the layer that brings the booked space off the screen and onto the desk and the meeting-room door.

What Embrava adds

What an Envoy workplace gains with hardware on it.

Check-in employees already have

RFID badge at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile credential, QR, or a screen tap. No app to install, no new credential to issue.

Availability you can see across the room

A color status light shows free, reserved, or in use from across an open floor, so people stop walking up to closed doors and squatting on the wrong booking.

Reality, not just intent

Envoy captures who booked. Embrava captures who actually showed up. Every check-in is a ground-truth signal, so Envoy workplace analytics reflect the building as it really runs.

Rooms and desks, one vendor

Room Sign for meeting spaces and Desk Sign for hot-desking and hoteling, both driven by the same Envoy schedule, both managed from one place.

Common questions

Embrava and Envoy, answered.

Does Embrava work with Envoy?
Yes. Embrava Room Sign and Desk Sign integrate with Envoy through the Embrava platform. Desks and rooms booked in Envoy appear on the sign, and check-ins made at the sign feed back to Envoy, so the workplace map, the device, and the schedule stay in sync. There is no middleware and no parallel calendar to maintain.
Envoy already handles visitors and workplace management. What does Embrava add?
Embrava extends the booked-space experience onto physical desk and room signs employees can see and tap. Envoy is strong on visitor management, desk booking, room booking, and workplace analytics; Embrava puts those desk and room bookings on hardware at the point of use, with a color status light and check-in at the device. Visitors sign in through Envoy at the front desk, employees claim their space at the Embrava sign.
Do I have to replace Envoy to add Embrava signs?
No. Embrava is the hardware layer that sits behind the platform you already run. Envoy stays your system of record; Embrava signs surface those bookings at the desk and the meeting-room door and capture check-ins. No rip-and-replace, no middleware, and no new credentials for employees.
Does the Embrava and Envoy integration cover both desk and room booking?
Yes. Envoy handles desk booking and room booking, and Embrava makes hardware for both. Room Sign mounts outside meeting spaces with live availability and on-the-spot booking; Desk Sign sits on hot desks for tap-to-claim hot-desking and hoteling. The same Envoy schedule drives both devices.
If we move off Envoy later, do we lose the Embrava hardware?
No. Embrava signs are platform-agnostic. The Embrava platform sits between the device and your calendar and booking systems, so the same hardware carries over if you switch from Envoy to Microsoft Places, Eptura, ServiceNow, or another platform. The hardware decision and the software decision stay separate.

See Embrava on an Envoy floor before you commit.

Sixty minutes at our Hudson Yards Experience Center. Room Sign and Desk Sign on the wall and the desk, your booking platform pre-wired, the engineers in the room.

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