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Integrations · Embrava + OfficeSpace

Embrava + OfficeSpace

OfficeSpace maps the floor, books the seats, and plans the moves. Embrava is the device that puts all of it on the desk and the door, so the floor plan becomes something employees can see, tap, and trust at the actual workstation, with no change to the software your team already runs.

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Two layers, one floor

Who does what.

OfficeSpace and Embrava solve different halves of the same problem. OfficeSpace is the software that maps the building, manages moves, and decides who has which space. Embrava is the hardware that makes that plan visible and actionable at the desk and the door.

OfficeSpace

The plan and the map

  • Desk and room booking with interactive floor maps
  • Move management for seat assignments and reshuffles
  • Workplace analytics across the portfolio
  • The system of record for who sits and books where
Embrava

The hardware on the floor

  • Desk Sign and Room Sign at the point of use
  • Color status light readable from across the floor
  • Badge, NFC, Wallet, QR, and touch check-in
  • Ground-truth check-in data fed back to OfficeSpace
How it fits together

One map, two surfaces.

The integration is bi-directional. A booking or a seat assignment made in OfficeSpace shows up on the Embrava sign in real time, with the details, the time remaining, and a color state anyone can read at a glance. When an employee checks in at the device, by tapping a badge, an NFC phone, a Wallet credential, a QR code, or the screen, that check-in flows straight back to OfficeSpace. The floor map, the physical device, and the schedule never drift apart.

Nothing about your OfficeSpace setup has to change. There is no middleware to run, no parallel calendar to keep clean, and no new login for employees. OfficeSpace stays the system of record. Embrava is the layer that brings the map and the moves off the screen and onto the desk and the meeting-room door.

What Embrava adds

What an OfficeSpace floor gains with hardware on it.

Moves people can read at the desk

OfficeSpace plans the seat assignment; the Embrava Desk Sign shows it. After a reshuffle, employees see their name and booking on the device in front of them instead of hunting across an interactive map.

Check-in employees already have

RFID badge at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile credential, QR, or a screen tap. No app to install, no new credential to issue.

Reality, not just the floor plan

OfficeSpace captures who was assigned and who booked. Embrava captures who actually showed up. Every check-in is a ground-truth signal, so the utilization analytics reflect the building as it really runs.

Rooms and desks, one vendor

Room Sign for meeting spaces and Desk Sign for hot-desking and hoteling, both driven by the same OfficeSpace schedule, both managed from one place.

Common questions

Embrava and OfficeSpace, answered.

Does Embrava work with OfficeSpace?
Yes. Embrava Room Sign and Desk Sign integrate with OfficeSpace through the Embrava platform. Bookings made in OfficeSpace appear on the sign, and check-ins made at the sign feed back to OfficeSpace, so the floor map, the device, and the schedule stay in sync. There is no middleware and no parallel calendar to maintain.
Do I have to replace OfficeSpace to add Embrava signs?
No. Embrava is the hardware layer that sits behind the space-management software you already run. OfficeSpace stays your system of record for desks, rooms, maps, and moves; Embrava signs surface those bookings at the desk and the meeting-room door and capture check-ins. No rip-and-replace, no new credentials for employees.
How does Embrava handle OfficeSpace move management on the floor?
When OfficeSpace assigns or reassigns a seat, the Embrava Desk Sign at that desk reflects the change. Employees see their name and booking on the device in front of them instead of cross-referencing a floor map, and a tap at the sign confirms they are in the right place. The move you planned in OfficeSpace becomes something people can read and act on at the actual desk.
Does the Embrava and OfficeSpace integration cover both desk and room booking?
Yes. OfficeSpace handles room booking and desk booking, and Embrava makes both physical. Room Sign mounts outside meeting spaces with live availability and on-the-spot booking; Desk Sign sits on hot desks for tap-to-claim hot-desking and hoteling. The same OfficeSpace schedule drives both devices.
If we move off OfficeSpace later, do we lose the Embrava hardware?
No. Embrava signs are platform-agnostic. The Embrava platform sits between the device and your calendar and booking systems, so the same hardware carries over if you switch from OfficeSpace to Microsoft Places, Eptura, ServiceNow, or another platform. The hardware decision and the software decision stay separate.

See Embrava on an OfficeSpace floor before you commit.

Sixty minutes at our Hudson Yards Experience Center. Room Sign and Desk Sign on the wall and the desk, your booking platform pre-wired, the engineers in the room.

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