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Integrations · Embrava + Robin

Embrava + Robin

Robin runs the booking. Embrava puts it on the desk and the door. Together they turn a Robin floor plan into something employees can see, tap, and trust, without changing the platform your team already books in.

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Two layers, one floor

Who does what.

Robin and Embrava solve different halves of the same problem. Robin is the software that decides who has which space and when. Embrava is the hardware that makes that decision visible and actionable in the room.

Robin

The booking brain

  • Room and desk booking, floor maps, and policies
  • Workplace analytics and reporting
  • The app and calendar experience employees book in
  • The system of record for who reserved what
Embrava

The hardware on the floor

  • Desk Sign and Room Sign at the point of use
  • Color status light readable from across the floor
  • Badge, NFC, Wallet, QR, and touch check-in
  • Ground-truth check-in data fed back to Robin
How it fits together

One schedule, two surfaces.

The integration is bi-directional. A reservation made in Robin shows up on the Embrava sign in real time, with the booking details, the time remaining, and a color state anyone can read at a glance. When an employee checks in at the device, by tapping a badge, an NFC phone, a Wallet credential, a QR code, or the screen, that check-in flows straight back to Robin. The floor plan, the physical device, and the schedule never drift apart.

Nothing about your Robin setup has to change. There is no middleware to run, no parallel calendar to keep clean, and no new login for employees. Robin stays the system of record. Embrava is the layer that brings it off the screen and onto the desk and the meeting-room door.

What Embrava adds

What a Robin floor gains with hardware on it.

Check-in employees already have

RFID badge at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile credential, QR, or a screen tap. No app to install, no new credential to issue.

Availability you can see across the room

A 256-color status light shows free, reserved, or in use from across an open floor, so people stop walking up to closed doors and squatting on the wrong booking.

Reality, not just intent

Robin captures who booked. Embrava captures who actually showed up. Every check-in is a ground-truth signal, so utilization reporting reflects the building as it really runs.

Rooms and desks, one vendor

Room Sign for meeting spaces and Desk Sign for hot-desking and hoteling, both driven by the same Robin schedule, both managed from one place.

Common questions

Embrava and Robin, answered.

Does Embrava work with Robin?
Yes. Embrava Room Sign and Desk Sign integrate with Robin through the Embrava platform. Bookings made in Robin appear on the sign, and check-ins made at the sign feed back to Robin, so the floor plan, the device, and the schedule stay in sync. There is no middleware and no parallel calendar to maintain.
Do I have to replace Robin to add Embrava signs?
No. Embrava is the hardware layer that sits behind the booking platform you already run. Robin stays your booking system of record; Embrava signs surface those bookings at the desk and the meeting-room door and capture check-ins. No rip-and-replace, no new credentials for employees.
What does Embrava add to a Robin deployment that Robin alone doesn't?
Physical hardware at the point of use. A Desk Sign or Room Sign that shows the booking on the desk or the door, a color status light readable from across the floor, and multi-method check-in at the device: RFID badge, NFC phone, Apple or Google Wallet, HID Mobile credential, QR code, or a screen tap. Every check-in is a ground-truth signal, so utilization data reflects who actually showed up, not just who booked.
Does the Embrava and Robin integration cover both desk and room booking?
Yes. Robin handles room booking and desk booking, and Embrava makes both. Room Sign mounts outside meeting spaces with live availability and on-the-spot booking; Desk Sign sits on hot desks for tap-to-claim hot-desking and hoteling. The same Robin schedule drives both devices.
If we move off Robin later, do we lose the Embrava hardware?
No. Embrava signs are platform-agnostic. The Embrava platform sits between the device and your calendar and booking systems, so the same hardware carries over if you switch from Robin to Microsoft Places, Eptura, ServiceNow, or another platform. The hardware decision and the software decision stay separate.

See Embrava on a Robin floor before you commit.

Sixty minutes at our Hudson Yards Experience Center. Room Sign and Desk Sign on the wall and the desk, your booking platform pre-wired, the engineers in the room.

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