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Integrations · Embrava + Appspace

Embrava + Appspace

Appspace already runs your signage, your space reservation, and your employee comms. Embrava is the purpose-built desk and room device that brings an Appspace booking to the exact spot it applies, the desk and the door, without touching the platform your team already lives in.

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Two layers, one floor

Who does what.

Appspace and Embrava cover different halves of the same workplace. Appspace is the experience platform that decides who has which space and what every screen shows. Embrava is the dedicated hardware that makes a single booking visible and actionable right at the desk or the room.

Appspace

The workplace experience platform

  • Space and room reservation across the building
  • Digital signage and content across screens
  • Employee communications in one place
  • The system of record for who reserved what
Embrava

The dedicated device at the point of use

  • Desk Sign and Room Sign on the desk and the door
  • Color status light readable from across the floor
  • Badge, NFC, Wallet, QR, and touch check-in
  • Ground-truth check-in data fed back to Appspace
How it fits together

One schedule, two surfaces.

The integration is bi-directional. A reservation made in Appspace shows up on the Embrava sign in real time, with the booking details, the time remaining, and a color state anyone can read at a glance. When an employee checks in at the device, by tapping a badge, an NFC phone, a Wallet credential, a QR code, or the screen, that check-in flows straight back to Appspace. The booking software, the physical device, and the schedule never drift apart.

Nothing about your Appspace setup has to change. There is no middleware to run, no parallel calendar to maintain, and no new login for employees. Appspace stays the system of record. Embrava is the dedicated device that brings each booking off the screen and onto the desk and the meeting-room door.

What Embrava adds

What an Appspace deployment gains with hardware on it.

A device built for one desk and one door

Appspace runs the big screens. Embrava is the small, purpose-built sign that lives on a single hot desk or outside a single meeting room, showing exactly the booking that applies there.

Check-in employees already have

RFID badge at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile credential, QR, or a screen tap. No app to install, no new credential to issue.

Reality, not just intent

Appspace captures who booked. Embrava captures who actually showed up. Every check-in is a ground-truth signal, so utilization data reflects the building as it really runs.

Rooms and desks, one vendor

Room Sign for meeting spaces and Desk Sign for hot-desking and hoteling, both driven by the same Appspace schedule, both managed from one place.

Common questions

Embrava and Appspace, answered.

Does Embrava work with Appspace?
Yes. Embrava Room Sign and Desk Sign integrate with Appspace through the Embrava platform. A reservation made in Appspace appears on the sign, and a check-in made at the sign flows back to Appspace, so the booking software, the device, and the schedule stay in sync. There is no middleware to run and no second calendar to keep clean.
Appspace already does digital signage. Why add Embrava hardware?
Appspace runs the screens, the booking, and the employee communications across your workplace experience. Embrava is the purpose-built device for a single desk or a single room door, with a color status light readable from across the floor and check-in built into the hardware. It complements an Appspace deployment at the point of use rather than replacing any part of it.
Do I have to replace Appspace to add Embrava signs?
No. Embrava is the hardware layer behind the booking software you already run. Appspace stays your system of record; Embrava signs surface those bookings at the desk and the meeting-room door and capture check-ins. No rip-and-replace, no new credentials for employees.
Does the Embrava and Appspace integration cover both desk and room booking?
Yes. Appspace handles room reservation and desk reservation, and Embrava makes the hardware for both. Room Sign mounts outside meeting spaces with live availability; Desk Sign sits on hot desks for tap-to-claim hot-desking and hoteling. The same Appspace schedule drives both devices, and every check-in is a ground-truth utilization signal.
If we move off Appspace later, do we lose the Embrava hardware?
No. Embrava signs are platform-agnostic. The Embrava platform sits between the device and your calendar and booking systems, so the same hardware carries over if you switch from Appspace to Microsoft Places, Robin, ServiceNow, or another platform. The hardware decision and the software decision stay separate.

See Embrava on an Appspace floor before you commit.

Sixty minutes at our Hudson Yards Experience Center. Room Sign and Desk Sign on the wall and the desk, your booking platform pre-wired, the engineers in the room.

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