Contact us Book a demo
Integrations · Embrava + Microsoft 365

Embrava + Microsoft 365

The booking and the badge already live in Microsoft 365. Embrava reads room and desk reservations from Outlook, Exchange, and Microsoft Places and puts them on the hardware, using the identity your people already have. No separate directory, no separate calendar, no new credential.

See it in person Talk to us
Two layers, one floor

Who does what.

Microsoft 365 and Embrava own different halves of the same workflow. Microsoft 365 is the calendar, identity, and booking layer where reservations and people already live. Embrava is the hardware that brings those bookings off the screen and onto the desk and the meeting-room door.

Microsoft 365

The calendar and identity backbone

  • Outlook, Exchange, and Teams for calendar and productivity
  • Microsoft Places for room and desk booking
  • The identity every employee already signs in with
  • The system of record for who reserved what, and when
Embrava

The hardware on the floor

  • Desk Sign and Room Sign at the point of use
  • Color status light readable from across the floor
  • Badge, NFC, Wallet, HID Mobile, QR, and touch check-in
  • Ground-truth check-in data fed back to Microsoft 365
How it fits together

One tenant, two surfaces.

The Embrava platform has bi-directional sync with Microsoft 365 and Exchange. A room or desk reservation made in Outlook, Exchange, or Microsoft Places shows up on the Embrava sign in real time, with the booking details, the time remaining, and a color state anyone can read at a glance. When an employee checks in at the device, by tapping a badge, an NFC phone, a Wallet credential, an HID Mobile credential, a QR code, or the screen, that check-in flows straight back. The calendar, the physical device, and the room never drift apart.

Because the booking and the identity already sit in Microsoft 365, there is nothing new to stand up. There is no middleware to run, no parallel calendar to keep clean, and no separate login for employees. Microsoft 365 stays the backbone. Embrava is the layer that makes it visible and tappable at the desk and the door. For personal presence, the Embrava Blynclight follows Microsoft Teams status, covered on the Embrava and Microsoft Teams page.

What Embrava adds

What a Microsoft 365 floor gains with hardware on it.

The identity people already carry

Check-in uses the badge and credential employees already have: RFID at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile, QR, or a screen tap. No new directory and no new login to issue.

Availability you can see across the room

A color status light shows free, reserved, or in use from across an open floor, so people stop walking up to closed doors and stop squatting on a desk someone already booked in Microsoft Places.

Reality, not just intent

Microsoft 365 captures who booked. Embrava captures who actually showed up. Every check-in is a ground-truth utilization signal, so your reporting reflects the building as it really runs.

Rooms and desks, one vendor

Room Sign for meeting spaces and Desk Sign for hot-desking and hoteling, both driven by the same Microsoft 365 and Places schedule, both managed from one place.

Common questions

Embrava and Microsoft 365, answered.

Does Embrava work with Microsoft 365?
Yes. Embrava Room Sign and Desk Sign integrate with Microsoft 365 through the Embrava platform, with bi-directional sync to Microsoft 365 and Exchange. Room and desk bookings made in Outlook, Exchange, or Microsoft Places appear on the sign, and check-ins made at the sign feed back, so the calendar, the device, and the room stay in step. There is no middleware and no parallel calendar to maintain.
Do employees need a new login or directory to use Embrava signs?
No. The booking and the identity already live in Microsoft 365. Embrava reads bookings from Microsoft 365, Exchange, and Microsoft Places and uses the identity employees already carry, so the signs need no separate directory, no separate calendar, and no new credential. People check in at the device with a badge, an NFC phone, an Apple or Google Wallet pass, an HID Mobile credential, a QR code, or a screen tap.
How does Embrava work with Microsoft Places?
Microsoft Places is the workplace booking layer for rooms and desks on top of Microsoft 365. Embrava reads those room and desk bookings and surfaces them on a Room Sign at the meeting-room door or a Desk Sign at the hot desk. When someone checks in at the device, that signal feeds back, so what Places shows and what the floor is actually doing line up.
What does Embrava add to Microsoft 365 that Microsoft 365 alone doesn't?
Physical hardware at the point of use. A Desk Sign or Room Sign that shows the Microsoft 365 booking on the desk or the door, a color status light readable from across the floor, and multi-method check-in at the device: RFID badge at 13.56 MHz and 125 kHz, NFC phone, Apple or Google Wallet, HID Mobile credential, QR code, or a screen tap. Every check-in is a ground-truth signal, so utilization data reflects who actually showed up, not just who held the room.
What about Microsoft Teams presence, like a busy light?
That is a different job. This page is about room and desk booking on the floor. For personal presence, the Embrava Blynclight follows Microsoft Teams status with a color light at the desk. You can read that story on the Embrava and Microsoft Teams page.

See Embrava on a Microsoft 365 floor before you commit.

Sixty minutes at our Hudson Yards Experience Center. Room Sign and Desk Sign on the wall and the desk, your Microsoft 365 tenant pre-wired, the engineers in the room.

Book a visit Contact us